Alfalfa County Commissioners meet once a week for regular meeting

The Alfalfa County Commissioners met at 10 a.m., Monday, May 21, for their weekly meeting.

The meeting was called to order with Marvin Woodall, Jay Hague and Michael Roach present.

The minutes were approved first.

Next, three employees donated sick leave to other employees.

• Monte Stebens to James Kaminskas for 10 hours.

• Nancy Lambert to Tony Hellar for 9.5 hours.

• LaToya Hunter to Cory Lovely for 1 hour.

Next an update was given on the Skelton Creek Valuation.

Assessor Jennifer Roach gave an update on the valuation.

The TASC value on April 28 was 1,920,177 and they protested on April 22. A settlement took place on May 20 at 1,776,342 with 322,551 going to county and EMS and 1,453,791 to Timberlake and Ringwood schools. The bulk of the 1,453,791 will go to Timberlake with Ringwood getting 39,379.

The payroll warrants, maintenance and operation warrants for payment, blanket purchase orders, one road crossing in District 2 for $500 and a private property access easement in District 3 to remove rock from old oil location were approved.

A division order for property #BOYCE1 for NE/4 of 6-24-12 was approved.

No action was taken on written quotes for labor for the plumbing in the jail shower and bathroom.

Two resolutions for disposing of equipment for District 2 for two 2018 mower/rotary cutter land pride were approved.

A transfer from Helena Rescue M&O to Helena Rescue Capital Outlay for $20,000 for bunker gear was approved.

Also approved was removing Iridian Herrera as receiving officer and adding Delana Hansel for OSU Extension.

Estimate of needs for fiscal year 2021-2022 for the excise board library, county general M&O, Ins/Work Comp/Retire/Unemploy were approved.

The final item of business was approving a service and price agreement with Alcohol and Drug Testing Inc. for District 3.

After hearing no unforeseen business, the meeting adjourned.

May 17

The commissioners met at 10 a.m., May 17 to discuss and approve items pertaining to the county.

The meeting was called to order with Woodall, Hague and Roach present.

The minutes, maintenance and operation warrants for payment and blanket purchase orders were approved first.

No road crossing permits were submitted for approval.

The commissioners approved for the county clerk to go out on six month bids.

Next, the estimate of needs was approved as submitted.

No action was taken on a division order for property #BOYCE1 for NE/4 of 6-24-12 in the county.

The resolution for American Rescue Plan Act Funding Proceeds was approved as well as a private property access easement in District to repair a waterway.

The final two items of business dealt with items the county owned.

The first was a declaration of surplus for District 2 for a 1999 Freightliner Semi and the second was a resolution to dispose of equipment for District 2 for 2020 Cat 323 TC/Trackhoe Caterpillar.

After hearing no unforeseen business, the meeting adjourned.

May 10

The commissioners met at 10 a.m., May 10 for their weekly meeting with Woodall, Hague and Roach present.

The minutes, maintenance and operation warrants for payment, blanket purchase orders, monthly officer reports and court clerk records management and preservation monthly report were approved first.

No road crossing permits were submitted for approval.

The commissioners approved the written quote from Archer Electric for $7,900 for electrical in new addition for District 1.

They also approved a declaration of surplus for District 2 for two 2018 mower/rotary cutter Land Prides.

Next, a private property access easement for District 3 to remove rock from oil location was approved.

A correction transfer from county general insurance/workers comp to EM personal services for $24.96 for dependent insurance was approved.

The commissioners then approved a letter of support for Aline Responders as follows:

“To Oklahoma State Department of Health EMS Division,

The Aline Fire Department has the permission, authority and support of Alfalfa County to operate as an Emergency Medical Response Agency in the Aline Fire Departments designated response area and to mutual aid calls in surround area.”

Next a contract with Dietz Welding and Bridge construction LLC on construction of new bridge was approved.

The final item of business had no action as the commissioners reviewed the items to go out on bid for six month bids.

After hearing no unforeseen business, the meeting adjourned.

May 3

The commissioners met at 10 a.m., Monday, May 3 for their meeting. The meeting was called to order with Woodall, Hague and Roach present.

The minutes were approved first.

Next, a proclamation for OHCE, Alfalfa County Oklahoma Home and Education Week as May 2-8 was approved as follows:

“Whereas, we believe the family is the catalyst of our society; And

Whereas, the stability of the family is the primary purpose of society; And

Whereas, the Oklahoma Home and Community Education, (OHCE), is a strong influence, And

Whereas, In agreement with County, State and National Extension Service for support, And

Whereas, OHCE partners with OSU Extension to deliver science-based programs and resources to Oklahomans

Whereas, In accordance with this agreement will strive to continue to focus on significant betterment of strong family-life, for our communities across our state; And

Whereas, Oklahoma Home and Community Education members stand for the responsibility to safeguard the primary ideals for family life, And

Whereas, The purpose of this great organization will continue to be the furtherance of these ideals, and the protection of the stability of the family, And

Whereas, We agree to recognize this great responsibility, and this state-wide organization’s outstanding contribution to “flattening the curve” of the COVID 19 crisis in Oklahoma by sharing their talent, donating fabric and sharing their sewing skills with over 73427 hours of their time to create over 74,855 personal protection masks for the safety of fellow citizens

Whereas, be it resolved that the Oklahoma Home and Community Education of Alfalfa County proclaims the period commencing May 2, 2021 and ending May 8, 2021, as “Alfalfa County Oklahoma Home and Community Education Week”.

Next, the maintenance and operation warrants for payment, blanket purchase orders, appropriations, monthly office reports, monthly highway expenditures and allocation of alcohol beverage tax were approved.

No road crossing permits were submitted for approval.

A certificate of compliance for OMMA businesses for OMMA and compliance letter for TK Street Grow LLC was approved.

Next, the commissioners approved taking a redbud tree out on the south side of the courthouse due to the tree being hollow.

They took no action on the biannual inspection on generator at Sheriff’s Tower on Highway 11 as they may need a new inspector.

The commissioners accepted the bid for District 3 from Jet Plain LLC for $25,000 for a road groomer.

A corrected project agreement for District 1 for bridge and approaches replacing STP/BR low water crossing was approved.

The final item of business was approving creating accounts for personal services for CIRB-MV accounts for all districts.

After hearing no unforeseen business, the meeting adjourned.

April 26

The commissioners met at 10 a.m., April 26 with Woodall, Hague and Roach present.

The first item on the agenda was the 2020 court grant assurances agreement – funds. These went into the ODF donations for court area and this account had already been established in a previous meeting.

Next, the minutes, payroll warrants, maintenance and operation warrants for payment and blanket purchase orders were approved first.

The commissioners approved two certificates of compliance for OMMA businesses for OMMA and compliance letters. The first was for Otter Creek Farms, LLC. and the second for Anchor T, LLC.

Next two private property access easements were approved as follows:

• District 3 to remove concrete/rip rap to be used at a bridge south of Jet.

• District 2 to clean and shape ditch and channel for correct flow.

An agreement with Oklahoma State University through its Center for Local Government Technology was approved.

Also approved was an interlocal agreement with contiguous counties between Grant County and Alfalfa County for Fiscal Year of 2021-2022.

The contract with TASC for services with the commissioners was approved with the same price as the previous year.

The contract with Computer Mapping Co./MIMS contract for services with Assessor’s Office for $4,600 to provide mapping was approved.

Next, a transfer document from District 3 to County Clerk for a HP Pavilion Laptop Computer was approved.

The following resolutions for disposing of equipment for District 3 were approved as follows:

• Two JD CX 15 Flex Wing Mowers.

• One 2014 Chevrolet Silverado.

The final item of business was approving a new and used steel plate pricing on six month bid list due to extreme inflation costs vendors unable to produce product for that price.

The county reached out to two vendors and they couldn’t match bids.

After hearing no unforeseen business, the meeting adjourned.

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