Alfalfa County Commissioners hold several meeting over last month

The Alfalfa County Commissioners met at 10 a.m., Monday, June 28.

The meeting was called to order with Jay Hague, Mike Roach and Marvin Woodall present.

The minutes, payroll warrants and maintenance and operation warrants for payment were approved first.

Next, a written quote and contract for pesticide services with Prevent-A-Pest was approved. The quote covered, District 1, courthouse, fairgrounds, District 2 and District 3. Orkin also submitted a written quote and contract.

Also approved was a letter to Security National Bank for lease purchase renew agreement.

During the June 1 meeting, the commissioners heard quotes from Minijares and Luckinbill for labor for the plumbing in the jail shower and bathroom.

Luckinbill contacted the county and said they would be unable to do the work. Minijares said they could still do the work and the commissioners approved the bid.

The final item of business was a certificate of compliance for OMMA businesses for OMMA and compliance letter for CH Consulting Inc. The item was approved.

After hearing no unforeseen business, the meeting adjourned. 

June 21

The Alfalfa County Commissioners met at 10 a.m., Monday, June 21.

The meeting was called to order with Hague, Roach and Woodall present.

The minutes, maintenance and operation warrants for payment and road crossing permits were approved first.

Next, the six month bids were awarded.

Also approved was the revised resolution directing deposit of reimbursement of election board expenses.

Next, a certificate of compliance for OMMA businesses for OMMA and compliance letter for Dakota Industries was approved.

Two transfers were approved next:

• Transfer from county general insurance to emergency manager and court clerk personal services for error correction.

• Transfer from assessor M&O to assessor travel for travel for training of new employee.

A resolution to execute the agreement establishing ACCO-SIG with Alfalfa County and payment option two was approved.

Also a programming resolution for District 2 for ER NS 2550 at EW 0315 was approved.

Next, a change to page 31 in the handbook was approved. The change adds FMLA to workers comp and FMLA to pay insurance.

The financial statement for resale property fund was approved.

Also approved was IT services agreement between the county and CLGT and AF3 Technical Solutions, LLC.

A professional legal services contract with the county and Tisdal & O’Hara PLLC was approved.

At 11 a.m. the commissioners entered into an executive session to discuss maintenance and custodial.

They returned to open session at 12:04 p.m. and took no action.

After hearing no unforeseen business, the meeting adjourned.    

June 14

The Alfalfa County Commissioners met at 10 a.m., Monday, June 14.

The meeting was called to order with Hague, Roach and Woodall present.

The minutes, maintenance and operation warrants for payment, blanket purchase orders, road crossing permits and monthly court records management and preservation monthly report were approved first.

Next, the commissioners opened and accepted the sixth month bids and would award during the June 21 meeting.

An invoice and cooperative agreement with the Oklahoma Department of Agriculture, Food and Forestry Wildlife Services Division and the county was approved.

The following two requests were approved:

• To remove Sarah Wagner as receiving officer and add Jo Thompson as receiving officer for the sheriff’s office.

• Remove Tony Gates as receiving officer and add Michael Hess as receiving officer for District 1.

The commissioners then approved the cut off date for all purchase orders as Tuesday, June 15.

Two private property access easements in District 3 were approved. The first was to remove trees and dirt from right-of-way and place on farmer’s land and the second was to remove trees from right-of-way and place on farmer’s land.

An interlocal agreement between each town and school in Alfalfa County was approved.

A lease agreement with NASPO ValutePoint FMV with the treasurer was approved.

A transfer of funds for election board for May appropriations from M&O to part time for $140 to correct and error was approved.

The final item was insurance coverage for employee with critical health conditions.

After hearing no unforeseen business the meeting adjourned.

June 7

The Alfalfa County Commissioners met at 10 a.m., Monday, June 7.

The meeting was called to order with Hague, Roach and Woodall present.

The minutes, maintenance and operation warrants for payment, blanket purchase orders, road crossing permits and monthly officer reports were approved first.

Three transfers were approved next:

• Transfer from Cash H to Cash HR to close account by statue only have assessor revolving account.

• Transfer from treasurer capital outlay to treasurer M&O for remaining year purchases.

• Transfer from county clerk capital outlay to county clerk M&O for remaining year purchases

Next, Vernon Sanders was at the meeting to discuss his employment position.

He talked about the undue stress due to reduction in force. He said he tried for years and years to get things fixed in the jail and he saved the county millions of dollars from preventing potential lawsuits in the jail.

He asked the commissioners why he was the only position being reduced.

After he talked about some budget items, he closed with telling the commissioners that he was not asking for answers, but if anyone wanted to comment, he would be at the courthouse all day.

Next, a private property access easement was approved for District 2 to haul off concrete.

Also approved was a detention services agreement by and between Sequoyah Enterprises Inc.

The following resolutions were approved for the next fiscal year:

• Designating official county newspaper as Cherokee Messenger & Republican.

• Assessor cash interest.

• Designating first deputies for Alfalfa County officers.

• Ambulance district interest.

• Fairgrounds interest.

• Invest highway cash funds interest.

• Designating interest rates paid on non-payable warrants.

• Designating county depository banks.

• Directing deposit of reimbursement of election board expenses.

• Dividing ACCO-SIG and ACCO-SIF percentages to be paid between highway and county general. One hundred percent will be paid out of county general and the salaries of commissioners will be paid out of highway.

• Designating requisitioning and receiving officers.

• Lease purchase renewals.

The final item of business was exercising option to renew lease from Community National Bank for District 1.

After hearing no unforeseen business, the meeting adjourned.

June 1

The Alfalfa County Commissioners met at 10 a.m., Tuesday, June 1, for their weekly meeting.

The meeting was called to order with Hague and Roach present.

The minutes, maintenance and operation warrants for payment, blanket purchase orders, road crossing permits, appropriations, monthly officer reports and court clerk records management and preservation monthly report, monthly highway expenditures and allocation of alcohol beverage tax were approved first.

Next, two written quotes were approved for labor for the plumbing in the jail shower and bathroom.

The two quotes were as follows:

• Luckinbill: $14,672.58.

• Minjares: $19,547.

The commissioners approved the quote from Luckinbill.

Two resolutions were approved as follows:

• For temporary appropriation amounts for cash accounts for Fiscal Year 21-22 effective July 1, 2021 and budge amount for same time.

• Payment option to execute the agreement establishing the Association of County Commissioners of Oklahoma Self-Insured Fund.

Next, a contract for services between County Budgeting Services, LLC and the county commissioners was approved.

A certificate of compliance for OMMA businesses for OMMA and compliance letter for Hay Creek Farms, LLC. was approved.

The final item of business was a written quote for Carmen Fire Department for level  excavation for building demolition and hauling off of materials.

Three quotes were submitted as follows:

• Level Excavation: $6,500.

• Brian Rogers: $9,500.

• Gage Barows: $10,000.

The commissioners approved the low quote from Level Excavation.

After hearing no unforeseen business, the meeting adjourned.

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