Commissioners hold weekly meetings
The Alfalfa County Commissioners met at 10 a.m., August 2 for their weekly meeting.
The meeting was called to order with Hague, Woodall and Roach present.
The minutes, maintenance and operation warrants for payment and blanket purchase orders were approved first.
No road crossing permits were submitted for approval.
Also approved were the appropriations, monthly officer reports and court clerk records management and preservation monthly report, monthly highway expenditures and allocation of alcohol beverage tax.
The following sick leave was donated to Wendy Veech:
• From Melissa Leslie, 30 hours.
• From Mica Haynes, 35 hours.
• From Heather McNeil, 18 hours.
• From Amy Fishback, 20 hours.
Next a transfer from E-911 M&O to E-911 Personal Services for $40,000 and from sales tax 911 M&O to sales tax 911 personal services for $10,000 for personal services for fiscal year 21-22 was approved.
The commissioners took no action on approving Travis Krob as Nescatunga Fire Chief.
Three bids were submitted for a tractor for road drag for District 3:
• P&K: $144,677.24.
• Rother: $127,800.
• Western Equipment: $152,425.98.
The awarding of the bid was tabled to allow time to review the bids.
Next, bridge inspection invoice and report of conference for Districts 1,2 and 3 were approved.
A private property access easement for District 3 to remove trees from right-of-way and place on farmer’s land was approved.
Also approved was a State of Oklahoma Department of Transportation agreement for work on department property.
A letter from employee requesting insurance assistance was approved.
The final item approved was a handbook change on page 30 as follows: “Leave sharing, add bullet that states – The Sick Leave Donation Form must be signed by the BOC in a meeting prior to Payroll being processed. Which means the form must be turned in and signed in a BOC meeting before the Monday that payroll is signed, with special circumstances at the discretion of the Commissioners.”
After hearing no unforeseen business, the meeting adjourned.
The next meeting is set for August 9 in the Alfalfa County Courthouse.
July 26
The Alfalfa County Commissioners met at 10 a.m., July 26 for their weekly meeting.
The meeting was called to order with Hague, Woodall and Roach present.
The minutes, payroll warrants, maintenance and operation warrants for payment and blanket purchase orders were approved first.
No road crossing permits were submitted for approval.
A transfer of $85,000 from county clerk cash M&O to county clerk personal services for fiscal year 21-22 personal services.
Next, a contract renewal for detention transportation with Oklahoma Office of Juvenile Affairs and the county was approved.
Also approved was a maintenance contract with Data Works and the county for sheriff’s office for Live Scan.
A resolution for mileage for travel reimbursement was approved.
Two sick leave donations to Riley Cochran were approved. The first was from Lena Roach for 2.25 hours and the second was from Melissa Gibson for one day (courthouse employee leave is in days).
Two handbook changes were discussed.
The first was on page 30 and would include leaving share and add bullet that states, “The sick leave donation form must be signed by the BOC in a meeting prior to payroll being processed. Which means the form must be turned in and signed in a BOC meeting before the Monday the payroll is signed.” This item was tabled due to being retyped to add with special circumstances at the discretion of the commissioners.
The second was on page 15 for education leave. The employee will be compensated for the meals only maximum amount per day for meals is $45. Itemized ticket from meals must be presented with travel claim. Gratuity will not be compensated in return. The commissioners took no action on this item and it will be at the discretion of the commissioners.
The final item of business was a new chart of account for American Rescue Plan funds per state auditor and budget maker. The account will be 1566-1-2000-2005 county general M&O.
After hearing no unforeseen business, the meeting adjourned.
July 19
The Alfalfa County Commissioners met at 10 a.m., July 19 for their weekly meeting.
The meeting was called to order with Hague, Woodall and Roach present.
The minutes, maintenance and operation warrants for payment and blanket purchase orders were approved first.
No road crossing permits were submitted for approval.
The following resolutions for disposing of equipment for the assessor were approved:
• Two Dell Optiplex 990 CPUs.
• 9040NN Printer.
• Power Shot 5X14 15 Camera.
• Poweredge T320 Processor Server.
• Four burgundy chairs.
Next, a contract between Western Plains Youth and Family Services and the county was approved.
Also approved was a detention service agreement between ROCMND Area Youth Services INC and the county.
A private property access easement for District 2 to place fill dirt on property was approved.
The commissioners approved for the county clerk to go out on sealed bids for the old elevator property. It is Lot 7 less railroad including alley and lots 8 & 9 Cherokee original, more or less 6,500 square foot, this is located on the north side of Main Street between Oklahoma Street and Ohio Street in Cherokee.
The final item of business was a materials request form for District 2, which was approved.
After hearing no unforeseen business, the meeting adjourned.
July 12
The Alfalfa County Commissioners met at 10 a.m., July 12 for their weekly meeting.
The meeting was called to order with Hague, Woodall and Roach present.
Cherokee City Manager Mike Jones was present to discuss a couple of items with the commissioners.
The first item was discussing the city/county municipal airport.
After some discussion the county approved a rotation with some of the districts and the city, when the city gets a tractor and mower.
The second item was about downsizing water meters on the county accounts.
The commissioners approved going to one inch meter for the courthouse, 5/8 inch meter for EMS and talk to the fairgrounds about their needs.
The final item Jones discussed was about a property on North Texas Street that the city needed help cleaning up. The commissioners approved helping when the time allows.
Next, the minutes, maintenance and operation warrants for payment and blanket purchase orders were approved.
No road crossing permits were submitted for approval.
Joe Woods was appointed to the Wheatheart Nutrition Board from Alfalfa County.
A certificate of compliance for OMMA businesses for Freckles Fantasy LLC. was approved.
Next, the commissioners approved for the county clerk to go out on bid for a tractor for road drag for District 3.
A declaration of surplus and a resolution for disposing of equipment for District 2 for a bed only and a resolution for disposing of equipment for District 2 for a 1999 Freightliner Semi were approved.
An agreement between Alfalfa County and Woods County for maintaining and updating rural addresses was approved.
Next, ACCO insurance claims information and checks needed to be sent to the county clerk so she could have a copy of checks and back up sent with checks for any insurance claims was approved.
A transfer document from assessor to county clerk for a filing cabinet was approved.
The final item of business was approving a juvenile detention contract with Eastern Oklahoma Youth Services and the county for Pittsburg County Regional Juvenile Detention Center.
After hearing no unforeseen business, the meeting adjourned.
July 6
The Alfalfa County Commissioners met at 10 a.m., July 6 for their weekly meeting.
The meeting was called to order with Hague, Woodall and Roach present.
The minutes, maintenance and operation warrants for payment, blanket purchase orders, lapsed appropriations from fiscal year 19-20 to fiscal year 21-22, lapsed appropriations from fiscal year 20-21 to fiscal year 21-22, appropriations, monthly officer reports, court clerk records management and preservation monthly report, monthly highway expenditures and alcohol beverage tax were approved first.
No road crossing permits were submitted for approval.
Next a private property access easement in District 3 to remove trees from right-of-way and place on farmer’s land was approved.
Also approved was an indebtedness publication.
The final item of business was a declaration of surplus for the assessor for the following items:
• Two Dell Optiplex 990 CPUs.
• 9040NN Printer.
• Power Shot 5X14 15 Camera.
• Poweredge T320 Processor Server.
• Four burgundy chairs.
The items were declared surplus.
After hearing no unforeseen business, the meeting adjourned.